We’ve been going a lot of places and doing a lot of things in the last few months!
- Gold, Project & Portfolio Management
- Gold, Collaboration & Content
- Gold, Application Development
- Silver, Small & Midmarket Cloud Solutions
- Silver, Cloud Productivity
Are you thinking of putting in a piece of technology to support your business? Does the technology look easy enough to install without professional help, with only you and your internal team to get it done? Answer these two questions then when choosing whether to hire a vendor or not:
“Do you have time?” literally asks if you can wait for the results you want from the new technology. There is a learning curve with new technology. Not everything goes perfectly. Ask yourself honestly not if you have the skills to implement the new tech but rather if you have the time to figure something out when you get stuck and if you can indulge in the luxury of time spent waiting to benefit from using the new technology while figuring out the install.
“Do you have time?” also wonders if you (or your team) literally have nothing else to do, if you have plenty of “spare” time. Avoid asking people to multi-task, especially if one of the tasks is important (e.g. implementing new technology). If you ask busy people to put in new tech as a new chore for their day job, they will likely take shortcuts while missing small details with big impact during the long term.
By the way, “Do you have time?” can also reference the full duration of the implementation. What happens if your business-mission workloads increase and your previously idle people are now needed to get “real” work done? Does the new technology implementation get shelved?
Assuming your answer to “Do you have time?” is yes, next ask, “Which choice (DIY or hire a vendor) is cheaper?” by looking at costs comprehensively. As long as your internal salaries are lower than vendor services rates, if your only variable for cost is NPV cash flow dollars, the answer will always be Do It Yourself unless you are truly honest with the magnitude of the learning curve your team faces. Remember – vendors have already faced the learning curve.
Looking at current out-of-pocket dollars usually ignores both tangible and intangible future out-of-pocket costs (cash flow dollars) as well as opportunity costs (benefits lost by investing on DIY efforts instead). Here is a brief listing of some costs and benefits you may want to consider for DIY:
Most people use reports in business to learn something about something in the business. Project management reports, if designed properly, inform the reader well enough to decide if action need be taken regarding the report subject. Reports are communication devices cum learning aids meant for wide audiences in the control process. Anything associated with learning can benefit from instructional design techniques, so use instructional design approaches to building reports and see report quality improve.
Three instructional design tools are particularly useful for designing reports: Bloom’s taxonomy, learning outcomes, and the ADDIE model.
Start with Bloom’s taxonomy when designing new reports because the information hierarchy it calls out informs the report writer on the type of data and detail required to accomplish the appropriate level of cognition. A status report that supports a reader’s ability to recall, understand, or apply the data holds fewer cognitive demands and can be supported by a smaller data set than a forecast that asks people to analyze, evaluate, or create thinking. Bloom’s taxonomy provides a mechanism where the verbs associated with the desired level of cognition can be incorporated into the learning outcomes.
“Validate the level of performance of UAT results by listing test scripts attempted, test scripts passed, reason for failure and frequency count of reasons.”
This is an example of a learning outcome with the highest order of Bloom’s taxonomy (validating something requires an evaluative level of cognition). Learning outcomes define the knowledge, skills, or abilities a learner is meant to achieve from a given lesson or instructional material. Learning outcomes are typically comprised of objectives. Drafters of objectives are typically advised to be SMART – Specific, Measurable, Achievable, Realistic, and Time-bound. Use the verbs from Bloom’s taxonomy to guide the wording of the specificity of the learning outcomes.
Next, use the ADDIE model to accomplish the learning outcomes with the reports. Analyze the data needed for the audience looking to act on the report. Design not only the data outlay but also source collection methods. Develop and implement the report by publishing to the intended audience. Evaluate the report through routine feedback on its usefulness to complete the full ADDIE cycle and make changes as they make sense.
In other words, when looking to create a new report, follow this recipe:
The Gartner PPM Summit is coming up next week, and anyone attending will want to prepare in advance to take full advantage of the show.
Most people attending Gartner are investing resources researching which Project and Portfolio Management (PPM) solution and/or vendors they want to work with for their enterprise project management. Vendors have paid handsomely for the right to present their wares just as Conference attendees have also paid well for the right to go shopping. All attendees make these investments with no apologies that everyone attending is looking to do some business. Make the most of your investment as an attendee by taking advantage of the following methods to prepare for the conference.
Innovative-e is incredibly excited and eager for the Gartner PPM Summit and to meet with everyone! We welcome your questions of us and look forward to the chance to help you achieve your goals using #AmazingPM.
See you next week in Booth 213!
Do you manage projects in the manufacturing industry? Innovative-e offers an array of #AmazingPM tools to deliver winning projects, realize better ROI on PM portfolio investments, and empower your teams with decisive insight and control over your projects. Ranging from mass-produced, OOTB Microsoft products to standardized, yet tailored, Innovative-e services and products, our tools answersthe question, “What should you have in YOUR toolbox?”
Tools in Innovative-e’s Toolbox for the Manufacturing PM
Microsoft PPM provides, on its own, robust project management capabilities to maximize business value. Increase PM performance and project throughput, optimize productivity by increasing resource utilization, and improve enterprise resource management with Microsoft Project with cost-effective features such as:
Check out our fact sheet about the business value of Microsoft PPM here.
Built to leverage the power of Microsoft PPM, OutageHawk™ is an outage planning and performance management tool created especially for PMs in heavy industry. OutageHawk™ enables project managers in pulp and paper manufacturing plants, chemical manufacturers, energy companies and other heavy manufacturing industries to manage non-routine, planned maintenance outages, plant upgrades, and critical repair outages smarter and more efficiently to come in on-schedule and under budget safely, sometimes by millions of dollars.
Manufacturing PMs who use OutageHawk™ will be able to:
Edison365 Projects (previously known as PS+) is an award-winning add-on for Microsoft Project to empower you and your team with even greater insight and control than comes with standard OOTB PPM. Improve collaboration and manage your entire project from start to finish with an intuitive add-on that extends Microsoft Project’s capabilities to give you:
With Edison365, you’ll gain insights into your portfolio project management performance, take control of resources and expenditures, make more informed decisions, have critical near-real-time information at your fingertips, maximize your resources, and enable more productive collaboration. All of this in an easy-to-use, intuitive interface!
Customer Success Management Services (CSMS) Subscription
With these PPM tools at your disposal, you want to protect your investment and make the very most of it. Innovative-e’s Customer Success Management Services (CSMS) subscription and Application Management and Ongoing Adoption (AMOA) service product give a solid foundation for your user community and your PPM toolset. We will train you to effectively use, manage, and maintain these tools to achieve your business goals at your desired level of self-sufficiency.
Innovative-e uses our years of expertise and stable of PPM subject matter experts to address your PM pain points and attain your organization’s project management goals using the people, processes, and technology you already have in place.
Use some or all of these tools to maximize productivity, gain better visibility into your portfolio project management, and access up-to-date project performance information to enable informed business decisions. These tools lead to better control over resource management, project scheduling, and portfolio reporting so projects stay on time, on- or under-budget. Each of these tools is designed to help project managers across a number of industries do what they aim to do with their project portfolios and they are especially helpful for PMs on projects in the manufacturing industry.
If you want better ROI and decisive insight from your manufacturing industry project management tools, drop us a line at email@example.com today!
Microsoft and select partners, including Innovative-e, held a free one-day summit in Atlanta on May 11. This summit was a chance for executives, project managers, and project team members to learn about the power of Microsoft Project across different workloads and industries.
Microsoft’s PPM Summit was an opportunity for attendees to gain critical PM insights, discover new solutions, and network with their fellows.
Innovative-e’s Mike Taylor (President) and Eoin Callan (Managing Partner) were among the presenters at the summit.
Innovative-e’s presentation, “Transparency & Adoption: 3 Steps to Creating an Amazing PM Solution,” showed attendees a simple and straightforward approach to solving complex project, process, and change management challenges when implementing large scale Integrated Master Scheudle (IMS) PPM systems.
Mike and Eoin discussed how Innovative-e provides its customers with continuously amazing PM experiences.
Innovative-e’s approach to creating and implementing an amazing solution for its customers is transparent, iterative, and disciplined and follows this equation:
Value = Transparency x Adoption.
How can our approach enable you to transform your PPM solution? Drop us a line at firstname.lastname@example.org and let us know your pain points. The first three respondents will receive a free consultation (worth $500!).
Innovative-e, a Microsoft partner with a Gold PPM competency, is always on the lookout for ways to make #AmazingPM even more amazing for our customers. Microsoft is continually improving, too. Recently, Microsoft announced some exciting improvements to Project Online.
Learn more about these enhancements to Project Online at the Project Online blog, here.